Health and Safety Policy
It is the policy of Calahans Services UK Limited, so far as is reasonably practicable, to ensure that responsibilities for health and safety are properly assigned, accepted and fulfilled at all levels of the company.
All practicable steps will be taken to safeguard the health, safety and welfare of employees and others who may be affected by the company’s operations and activities.
Calahans Services UK Limited supplies specialised industrial service operatives for long- and short-term contracts. The directors regard the promotion of effective health and safety measures, alongside appropriate programmes for maintaining a healthy working environment, as a shared objective for management and employees at every level.
It is therefore the company’s policy to do everything reasonably practicable to prevent personal injury and damage to property, and to protect employees and members of the public from foreseeable workplace hazards.
Our health and safety commitments
So far as is reasonably practicable, the company will ensure that:
- Health and safety objectives and targets are documented, reviewed and measured, and communicated to everyone working for or on behalf of the company.
- Plant, equipment and systems of work are provided and maintained in a condition that is safe and without risks to health.
- Arrangements for the use, handling, storage and transportation of workplace articles and substances are safe and without risks to health.
- Adequate information is available concerning articles and substances used at work, including the conditions and precautions necessary to ensure they can be used safely and without risks to health.
- Employees receive the information, instruction, training and supervision necessary to protect their health and safety at work.
- The working environment is safe and without risks to health, with adequate facilities and arrangements for everyone’s welfare at work.
- This Health and Safety Policy is reviewed and updated whenever necessary and communicated to everyone working for or on behalf of the company.
Responsibilities of personnel
All personnel have a duty:
- To take reasonable steps to protect their own health and safety and that of other people who may be affected by their acts or omissions at work.
- To cooperate with their employer, or another responsible person, concerning any duty or requirement imposed under relevant health and safety legislation.
Review and improvement
The company is committed to complying with legislative and industry requirements as a minimum standard. We will apply our health and safety efforts towards achieving zero accidents, with our systems continually reviewed and updated.
An executive safety committee reviews and oversees the company’s safety policy. An annual review procedure, monitored at board level, helps ensure that the policies and general procedures contained within it are properly implemented and maintained.
Drugs and Alcohol Policy
Calahans Services UK Limited provides professional and competent labour, groundworks, civil engineering and rail services to the commercial, industrial, public and private sectors.
It is the policy of the company:
- To comply with all applicable legislation, including the Health and Safety at Work etc. Act 1974, the Misuse of Drugs Act 1971, the Transport and Works Act 1992 and, on rail projects, applicable railway safety regulations.
- Not to knowingly permit any employee, consultant, trade contractor or other person directly or indirectly engaged by the company to report for work or attend work premises while under the influence of alcohol or drugs.
- Not to permit alcohol or drugs to be consumed while on duty or on company or client premises.
- To implement control measures, so far as is reasonably practicable, to prevent people from reporting for work or attending work premises while affected by drugs or excessive alcohol.
- To prevent the consumption of drugs or alcohol at work.
These measures may include pre-employment screening, post-incident testing and unannounced random drug and alcohol screening.
The company will provide an appropriate approach to encourage those seeking help or guidance in overcoming alcohol- or drug-related problems, provided assistance is sought before the person is selected for random testing.
Personnel taking prescribed or other medication are encouraged to inform their line manager. The manager will assess whether any restrictions should be placed on the individual’s work activities, particularly where they operate plant or machinery.
The company will not knowingly employ or retain, directly or indirectly, an individual who has been justifiably dismissed by an employer for drug- or alcohol-related offences within the previous 12 months. After 12 months, satisfactory evidence of reform may be required, and the individual must accept the possibility of being retested at any time.
Suitable action, usually dismissal or termination of contract, may be taken against anyone who tests positive for alcohol or drugs in breach of this policy.
Any individual who tests positive following a drug or alcohol test will be immediately suspended from the work in which they are engaged, pending a full investigation.
Communication of the policy
The Drugs and Alcohol Policy has been defined by the company’s senior management and communicated throughout the organisation.
This includes its inclusion within site document packs, display on noticeboards and coverage within employee and site-induction documentation.
Environmental Policy
Calahans Services UK Limited provides professional and competent labour, security, groundworks, civil engineering and rail services to commercial, industrial, public and private-sector organisations.
The company is committed to delivering quality services to its clients while meeting applicable legal, regulatory, contractual and other agreed requirements. We are also committed to protecting and caring for the environment in areas where the company can reasonably influence or affect environmental outcomes.
Our Environmental Policy is regularly reviewed by management to maintain its effectiveness, support continual improvement throughout our operations and ensure it remains appropriate to the purpose, scale, nature and environmental impact of the company’s activities.
This includes reducing and preventing pollution and other forms of environmental damage.
Environmental practices
The company’s environmental practices include:
- Monitoring applicable legal and regulatory requirements.
- Identifying and monitoring environmental aspects and impacts.
- Carrying out appropriate audits.
- Taking action to reduce energy consumption.
- Reusing and recycling materials wherever reasonably possible.
The company recognises that its operations can have both negative and positive environmental effects. These may include energy consumption, the use of raw materials, dust, noise, the removal of hazardous materials, material reuse and recovery, and the rehabilitation of brownfield sites.
Responsibility and communication
The Environmental Policy has been defined by the company’s senior management and communicated throughout the organisation. This includes its inclusion in site document packs, display on noticeboards and coverage within employee and site-induction documentation.
Ultimate responsibility for the Environmental Management System rests with the director responsible for health, safety and the environment. However, caring for the environment is the responsibility of everyone within the organisation.
The company is responsible for providing adequate and appropriate resources to implement this policy.
Waste Management Policy Statement
This Waste Management Policy Statement reflects Calahans Services UK Limited’s commitment to responsible waste management as part of our wider environmental policies and procedures.
The policy has been approved by senior management, communicated to all employees, displayed at work locations and made available to members of the public through our website.
Objectives
The aims of this policy are to:
- Identify and minimise waste and its effects on the environment arising from the company’s activities.
- Comply with current waste legislation and, where appropriate, anticipate future requirements in line with the company’s environmental legislation register and environmental aspects and impacts register.
- Review each element of work before commencement and implement best-practice disposal methods wherever possible and appropriate.
- Regularly review waste-management best practice, seeking advice when required and using information from relevant agencies and interested parties to maintain current knowledge.
Policy commitments
To achieve these objectives, the company is committed to:
- Preventing pollution, reducing waste and maximising the efficient use of materials and energy.
- Ensuring all waste, particularly hazardous or contaminated waste, is transported and disposed of in an environmentally acceptable manner and in accordance with statutory duty-of-care requirements.
- Minimising waste levels, nuisance, pollutants and disturbance to members of the public, local ecosystems, wildlife habitats and heritage assets.
- Reviewing its activities and identifying issues that could significantly affect waste production.
- Providing the awareness and training necessary to enable employees at every level to understand and contribute to the implementation of this policy.
Review, reuse and recycle
This policy statement outlines the company’s commitment to minimising the adverse environmental effects of its activities.
Signed by Jim Hudson, Operations Director
Policy date shown: 1 May 2025
Modern Slavery and Ethical Trading Statement
Our services include project management, skilled labour supply, waste brokerage and transportation across a range of industrial and commercial sectors.
As an independent company, our clients can rely on complete discretion, integrity and impartiality. Our clients range from small independent businesses with modest portfolios to national, blue-chip organisations.
Every instruction we receive is considered from a range of perspectives to identify the additional benefits Calahans Services UK Limited can offer for the particular brief. By working in partnership with stakeholders, we take time to understand each client’s business and commercial objectives.
The company has offices in Essex and uses a range of suppliers and subcontractors who are subject to the provisions of this statement.
Calahans Services UK Limited supports the principles of the Modern Slavery Act and ethical trading. We implement, monitor and review our policies and practices to ensure that none of our activities or processes directly or indirectly exploits workers or abuses their human rights.
Our commitments
To support these principles, the company:
- Pays all workers at or above the applicable UK statutory minimum wage or National Living Wage.
- Applies the Working Time Regulations regarding work breaks and the ability to opt in or out of the maximum working week.
- Encourages workers to take their statutory and company holiday entitlement within the relevant holiday year.
- Monitors the capability, fitness and wellbeing of workers undertaking overtime or voluntarily opting out of the 48-hour working-time limit.
- Will reduce working hours where they are considered to have an adverse effect on a worker’s health or work-life balance.
- Does not routinely use recruitment agencies. Where an agency is used, it must be UK-based and will be asked to provide its modern slavery, ethical trading and forced-labour policies.
- Requires new employees to provide evidence of their right to reside and work in the United Kingdom in accordance with the Immigration, Asylum and Nationality Act 2006.
- Requires UK- or EU-based suppliers and subcontractors to provide their modern slavery statements and ethical trading and forced-labour policies.
- Requires suppliers and subcontractors operating or providing services outside the UK or EU to complete a more detailed enquiry and undergo a risk assessment.
- Will not use or appoint as a preferred provider any supplier or subcontractor whose assessment identifies an unacceptably high risk.
- Maintains an Equality and Diversity Policy that expressly prohibits discrimination or harassment based on a worker’s immigration or asylum status.
- Aims to achieve an appropriate inclusivity quality mark.
Mental Health and Wellbeing
Calahans Services UK Limited recognises the importance of supporting positive mental health and wellbeing in the workplace.
Les Cochrane attended a Mental Health First Aid course and qualified as a Mental Health First Aider. This training provides the knowledge and skills needed to offer initial support to people who may be experiencing poor mental health.
Course dates: 14–15 August 2023
Training provider: Mental Health First Aid England
Instructor: Gill Lane
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